Application of this General Privacy Notice
This privacy notice sets out how OxFORD Asset Management (“OxFORD”) handles the personal information that it receives and collects in the course of its general business.
References to “OxFORD”, “we”, “our” and “us” include OxFORD Asset Management LLP and its associated group of companies.
What information does OxFORD Asset Management collect?
OxFORD collects personal information, such as your name, address, telephone number, email, etc., in the course of its normal business activities.
Information may also be collected about you indirectly, including by monitoring and other means (e.g. monitoring emails and accessing telephone recordings), subject to compliance with applicable law and regulation. Such indirectly collected information is not accessed on a continuous or routine basis, but may be used for compliance or security purposes.
How is your personal information used?
OxFORD may use your personal information in order to further our legitimate business interests; to manage our ongoing contractual rights and obligations; to comply with our legal and regulatory obligations; and to defend our contractual and legal position.
Disclosure of your information
Your personal information may be disclosed to our staff members, service providers, sub-contractors, affiliates, agents, representatives, professional advisers, and other persons who need to know the information (for the purposes set out in this notice).
In addition, we may disclose your personal information in accordance with our legal, contractual and regulatory obligations; or by an order of court or other competent authority or regulatory body; and in response to regulatory enquiries or investigations.
OxFORD may also disclose your personal information at your request.
Protection of your information
We use technical and organisational security measures to protect personal information against unauthorised access, loss and destruction.
Transfers of information
Your personal information may also be transferred to, stored and used by third party organisations which process data for and on our behalf. These third parties may be based (or store or process information) in the UK or elsewhere, including outside of the EEA. These third parties may themselves use third party IT platforms and suppliers of administration and support services. The level of protection for personal data may not be the same in countries outside the EEA as in the UK. When we transfer your information to a country or organisation outside of the UK / EEA, we will comply with the relevant legal rules governing such transfers and will take appropriate steps to ensure the continuing security of your information.
How long do we keep your personal information?
The length of time we will retain your personal information is determined by a number of factors, including the purpose for which we use that information and our obligations under other laws. We will not retain your personal information for longer than is necessary.
Your rights
You have certain rights in relation to personal information under data protection law, although those rights will not apply in every case, or to all the information that we hold about you.
Where necessary, we may need to ask for your specific consent in order to process certain information. Such consent may be withdrawn at any time, although this may affect our ability to continue to provide services to you.
In addition, you have the right to request that we:
- Provide you with a copy of the personal information that we hold about you.
- Update your personal information where it is out-of-date or incorrect.
- Delete or restrict our use of certain data, or consider any other valid objections to our processing of your personal information. Please note that we may still have the right to continue to process such data, e.g. on the grounds of our legitimate business interests. We will provide additional information as necessary on whether your rights apply in the particular circumstances.
Website analytics
OxFORD uses technology (including Google Analytics) to analyse visitor behaviour on its website. We collect standard internet log information about visitor behaviour patterns, including the number of visitors to different parts of the website. The way in which the information is collected does not identify individuals and we will not use it to make any decisions about you.
Cookies
Most internet websites use cookies which are small text files placed on your computer by websites that you visit. To obtain more information about cookies, including information about how to manage and delete them, visit www.allaboutcookies.org.
Contact
If you have any questions or concerns about this notice, or about our processing of your personal information, or if you would like to exercise your rights as a data subject, please contact:
Data Protection Representative
OxFORD Asset Management
OxAM House
6 George Street
Oxford
OX1 2BW
We will respond to your request within the applicable statutory time period.
You may also contact the Information Commissioner’s Office via https://ico.org.uk/ if you require further information or advice, or if you wish to make a complaint about the way we have processed your personal information.
Changes to this notice
This notice is a statement of OxFORD’s current policies and procedures in relation to our processing of personal data. We may make changes to this Notice from time to time, which we will notify to you by posting them on this website.